Work More ON Your Business and Less IN Your Business

A Childcare Virtual Assistant (CVA) offers specialized support tailored to childcare businesses, including expertise in licensing, CACFP, parent communication, and center operations.

A Virtual Assistant is a remote administrative professional trained specifically to support childcare centers with tasks like HR, marketing, billing, and systems management.

Our virtual assistants can take care of the top 100 tasks your childcare business needs to run smoothly and grow. From marketing, creative, and customer service support to HR, finance, and sales assistance, plus personal and multi-industry tasks, we handle the busy work so you can focus on providing quality care.

Whether it’s managing social media, handling invoices, onboarding staff, or organizing events, our team ensures every aspect of your business is supported with professionalism and efficiency.

See the top 100 tasks · See all 350+ VA tasks

When you work with CVA, you’re not limited to just one assistant. You’ll have access to a team of specialists, each an expert in their area, from graphics and CACFP to bookkeeping, call center support, and more. Prefer to work with just one point of contact? We can do that too.

By tapping into our multi-VA model, your hours go further and your results are stronger, because you’re getting the right person for the right task. You pay for a package, and we build the dream Success Team around your needs.

Your Success Team is a group of skilled Virtual Assistants that we recruit, train, and manage specifically for your business. Depending on your needs and package, you may have anywhere from 1 to 8 dedicated VAs on your team, each working in their area of expertise and fully invested in your success.

And the best part is, you don’t pay more money for more Success Team members. You only pay for the package you purchase, whether you have 1 or 8, the price stays the same.

As part of your package, you’ll receive a weekly 1-hour Success Strategy Session with your CVA Success Team. This dedicated time is where we collaborate, problem-solve, and plan for the future of your center. We’ll review current tasks, set clear and executable goals, and ensure everything we’re doing is effective, efficient, and professional.

It’s also when we create any center-specific training your Virtual Assistants need to succeed, and make sure communication is flowing smoothly on both sides. This isn’t just a check-in. It’s a power hour where your input helps us align our support with your vision. We need you each week to make this partnership thrive.

You’ll be assigned a dedicated Success Coach to guide you through every step, from onboarding to task creation and implementation. Your dedicated Assistant will be your main point of contact, ensuring all tasks are completed with excellence and holding your entire team accountable for top-quality work.

We offer multiple ways to stay connected with your Childcare Virtual Assistant Success Team:

✓ Client Dashboard: see your tasks, create new tasks, offer feedback, see updates and more.

✓ You may also communicate with your team on Slack, Voxer, email, or text.

You’ll have access to your dedicated Success Team for the hours you allocate, up to 8 hours a day. Communication is seamless through our Client Dashboard on Microsoft Teams, along with Email, Slack, and Voxer for added convenience. Our team responds within minutes, ensuring quick and efficient support. Need additional assistance? Your Success Coach or Director of Operations is always ready to help.

Yes, in most cases, we seamlessly integrate with your existing software. However, if a more efficient solution is available, we may recommend a streamlined alternative.

Your Virtual Assistant will be from our pool of highly skilled professionals, primarily based in the Philippines, known for their strong English proficiency, excellent work ethic, and experience in administrative support.

Your monthly payment covers your Virtual Assistant’s hours based on your selected package. It includes time tracking software and screen monitoring for accountability. Additional software purchases or other services we offer will be billed separately.

You can assign as much work as needed within your assistant’s daily hours. Task completion speed depends on factors like task complexity, workload, and the nature of the work assigned.

You can securely share login credentials without revealing usernames or passwords by using a password manager that grants access while keeping login details hidden.

Our standard working hours are 8 AM–5 PM, Monday through Friday, but you can choose the hours that best fit your needs. All working hours must be consecutive within a 24-hour period, as split shifts are not available. If you require a Virtual Assistant for more than 8 hours per day, we offer à la carte packages that can be customized to meet your needs.

You can schedule a discovery call with our Director of Operations by clicking here.

To ensure a smooth transition, we require a 60-day written notice for cancellations. Your service will continue through the notice period, and billing will be processed as usual until the end of the 60 days. Early termination or failure to provide notice may result in a final charge equal to the remaining service period. This policy allows us to properly offboard your account, transition work, and ensure continuity of service.

Yes, you can explore our testimonial videos to see feedback from satisfied clients. Read more testimonials.

Credit and debit cards: major brands like American Express, Discover, Mastercard, and Visa.

Mobile payments: Apple Pay, Google Pay, and Click to Pay.

Bank transfers: USD bank transfers and ACH debit.

Our refund policy states that all payments are non-refundable, as resources and staffing are allocated based on your commitment. However, we are dedicated to delivering results and addressing any service concerns. We stand by our work and will go the extra mile, on our own time if needed, until we get it right.

While we do not offer guarantees or warranties, we are fully committed to delivering high-quality service and support tailored to your business needs. As professionals in the childcare industry ourselves, our reputation is everything, and we go above and beyond to ensure the best results for you. If we ever feel we can’t meet your expectations, we’ll be upfront before any work begins.